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Executive Assistant

Others

About Distillery 

Distillery accelerates innovation through an unyielding approach to nearshore software development. The world’s most innovative technology teams choose Distillery to help accelerate strategic innovation, fill a pressing technology gap, and hit mission-critical deadlines. We support essential applications, mobile apps, websites, and eCommerce platforms by placing senior, strategic technical leaders and deploying fully managed technology teams that work intimately alongside our client’s in-house development teams. At Distillery , we’re not here to reinvent nearshore software development, we’re on a mission to perfect it. Distillery is committed to diversity and inclusion. We actively seek to cultivate a workforce that reflects the rich tapestry of perspectives, backgrounds, and experiences present in our society. Our recruitment efforts are dedicated to promoting equal opportunities for all candidates, regardless of race, ethnicity, gender, sexual orientation, disability, age, or any other dimension of diversity.


Responsibilities:


Meeting Management:

  • Schedule, coordinate, and manage meetings, including preparing agendas, materials, and taking minutes as needed.
  • Ensure follow-ups are documented and tracked for timely completion.

Travel Coordination:

  • Plan and organize business travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
  • Proactively handle changes or issues during travel.

Expense Management:

  • Manage corporate card transactions, ensuring accurate and timely reporting of expenses.
  • Track and categorize receipts and expense reports to align with company policies.

Administrative Support:

  • Handle ad hoc tasks, such as drafting emails, creating presentations, and conducting basic research.
  • Maintain and organize digital files for easy access by the executive team.

Confidentiality:

  • Handle sensitive and confidential information with the utmost discretion and professionalism.

Requirements:

  • Experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
  • Strong organizational and multitasking skills, with a keen eye for detail.
  • Exceptional communication skills, both written and verbal.
  • Proficiency in using office software, including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
  • Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
  • Ability to work independently, prioritize tasks effectively, and meet deadlines.
  • Bilingual proficiency: Russian and English
  • Fully remote position. Candidates must have a reliable internet connection and a suitable home office setup.


Why You'll Like Working Here

Join a global team committed to Distillery's core values: Unyielding Commitment, Relentless Pursuit, Courageous Ambition, and Authentic Connection.

  • 100% Remote Work: Enjoy the freedom to work from anywhere while collaborating with a diverse, multinational team.
  • Competitive Compensation: Generous and competitive package in USD, along with a comprehensive benefits plan.
  • Flexible Hours: Create a schedule that aligns with your life and priorities.
  • Home Office Setup: Receive all the hardware and software needed to succeed from home.
  • Innovative Workplace: Collaborate with the global Top 1% of talent in a multicultural and dynamic environment.
  • Focus on Growth: Pursue professional and personal development while contributing your unique talents to a team where you can truly shine!